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Standing Rules

The Woodworkers Club of Houston

Houston, Texas

Standing Rules as Amended April 2007

As Amended February 9, 2013

WWCH thanks Bill Cole for preparing this amended version

STANDING RULES

OF

THE WOODWORKERS CLUB OF HOUSTON, TEXAS, INC.

 

Standing Rules are those rules that relate to the details of the administration of The Woodworkers Club of Houston, Texas, Inc., hereinafter referred to as the Club, and are not part of any parliamentary procedures. The Club’s Executive Board has adopted the following Standing Rules effective August13, 2011 and hereby rescinds the Standing Rules that were adopted in April, 2007. Amended February 9, 2013.

 

1.0  Development.

The Executive Board shall develop and approve Standing Rules of the Club as required. Club approval shall be sought when such approval is required by the Club’s Bylaws

 

2.0  Membership Applications and Information.

2.1  Prospective members must complete a membership application. In completing this application, a prospective member must provide his or her name, mailing address, and primary telephone number.

 

2.2  The Club may also request additional information, such as email address, specific woodworking interests, etc. as desired.

 

2.3  The Club’s Treasurer and Membership Committee shall work together to assure that membership information is updated monthly. All member information shall be held in accordance with the Club’s privacy policy.

3.0  Dues.

3.1  The Executive Board has established 36.00 as the Club’s annual dues which the Club membership approved December 8, 2012. This amount applies to all renewing members, other than Lifetime Achievement members who pay no dues

.

3.2  Prorating of dues may be adjusted by the Executive board to meet special circumstances.

3.3  Dues for new members joining after January 31st shall be prorated according to the following schedule:

 

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                                                             MONTH           DUES

                                                February           $33.00

                                                March               $30.00

                                                April                 $27.00

                                                May                  $24.00

                                                June                 $21.00

                                                July                  $18.00

                                                August              $15.00

                                                September        $12.00

                                                October            $9.00

                                                November         $6.00

                                                December         $3.00

 

4.0  Club Meetings.

4.1  The Executive Board has established that the regular meetings of the Club shall be held on the second Saturday of each month from 9:00 am to 11:30 am at the Bayland Community Center, 6400 Bissonnet, Houston, TX 77074.

 

4.2  In the event the Community Center is not available, the President shall select an alternative location and notify the Club members at the meeting prior to the use of the alternative location.

 

5.0  Meetings of the Executive Board.

 

5.1  Meetings of the Executive Board shall be held on the second Saturday of each month at the Bayland Community Center, 6400 Bissonnet, Houston, TX 77074 following the regular meeting of the Club.

 

5.2  In the event the Community Center is not available, the President shall select an alternative location and so notify the Board members at the meeting prior to the use of the alternative location.

 

 

6.0  Committee Structure and Activities.

The Executive Board has determined the structure and activities for seven Club committees and a Panel of Judges. These are:

 

6.1  Library Committee. The Library Committee shall be comprised of the book and video librarians and chaired by a member of the Executive Board. It shall:

 

6.1.1       Have complete listings of the current book and video libraries and select volumes of each at each monthly meeting of the Club.

 

6.1.2       Maintain and update each library’s collection to insure recent releases and current information is available to club members.

 

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6.1.3       Maintain records to reflect those Club members who have checked out books and/or videos and those Club members who have books and/or videos yet to be returned

.

6.1.4       Collect fines on overdue videos and/or books., forward these funds to the treasurer at the conclusion of each Club meeting, and assure that the member receives a receipt

.

6.1.5       Perform other duties as directed by the Executive Board.

 

6.2  Refreshments committee. The Refreshment Committee shall:

 

6.2.1       Have sufficient refreshments available at each monthly meeting of the Club and other meetings as directed by the Executive Board.

 

6.2.2       Submit requests for funds to the Treasurer in time to insure that adequate refreshment supplies are on hand.

 

6.2.3       Perform other duties as directed by the Executive Board.

 

6.3  Publications Committee. The Clubs official publication is its newsletter. The Club also publishes a membership book, maintains a website, and occasionally publishes flyers, posters, and produces multimedia presentations. The Publications Committee is comprised of the Webmaster, and the Publications Director. The Publications Committee may utilize the services of a contract newsletter editor. The contract newsletter editor, if any, shall also be consulted on and informed of all actions affecting their responsibility. The Publications committee shall:

 

6.3.1       Be responsible for publishing the newsletter, maintaining and updating the website, publishing the membership book, and publishing other information for or about the club.

 

6.3.2       Make recommendations to the Executive Board for website, newsletter and membership book, and all other Club publications content and emphasis.

 

6.3.3       Perform other duties as directed by the Executive Board.

 

6.4  Membership Committee. The Membership Committee shall:

 

6.4.1       Produce and have available at each regular Club meeting a name badge for each Club member.

 

6.4.2       Have designated Club members act as greeters to welcome guests to each regular Club meeting.

 

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6.4.3       Provide each guest with information about the club.

 

6.4.4       Perform other duties as directed by the Executive Committee.

 

6.5  Nominating Committee.

 

The Nominating Committee shall be formed and function as described in the Club’s Bylaws.

 

6.6  Raffle Committee. The Raffle Committee shall:

 

6.6.1       Be responsible for operating and maintaining the silent auction and raffle...

 

6.6.2       Submit requests for funds to the treasurer in time to insure the purchase of items for the raffle and door prize(s) if any

 

6.6.3       Forward all income from the raffle and silent auction to the Treasurer at the conclusion of each Club meeting and receive a receipt.

 

6.6.4       Perform other duties as directed by the Executive Board.

 

6.7  Technology Committee. The Technology Committee shall:

 

6.7.1       Provide the Club with the necessary electronic equipment, accessories, information, and knowledge to assist in the presentations and demonstrations of programs and events.

 

6.7.2       Advise the Executive Board of new products, services, equipment and other developments that could benefit the Club.

 

6.7.3       Maintain all records of electronic equipment to include brand names, model numbers and serial numbers, and provide the Treasurer with all such information.

 

6.7.4       Assist and advise the Publications Committee and Club members who want to use the Club’s electronic equipment to produce presentations and/or programs.

 

6.7.5       Perform other duties as directed by the Executive Board

 

6.8  Woodworker of the Year Panel of Judges.

This panel shall normally be comprised of the three previous winners of the Woodworker of the Year award. In the event of a repeat winner or vacancy on the panel, the President shall appoint, with approval of the Executive board, judge(s) as needed. The Woodworker of the Year Panel shall: 

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6.8.1       Nominate candidates based upon participation in the Club’s Show and Tell programs.

 

6.8.2       Present the candidates to the Club membership in the December Newsletter and at the December meeting and solicit additional nominees from the floor.

 

 

6.8.3       At the Club’s December meeting, post a list of all Club members nominated for the Woodworker of the Year award and provide other information useful to Club members either for making nominations from the floor or for voting, based on participation in the Club’s Show and Tell Program.

 

6.8.4       Prepare ballots and conduct an election at the December Club meeting. Ballots shall be collected and counted by the Committee and the winner shall be announced at the Club’s January meeting by the President.

 

7.0  Club Budget.

7.1  At the November meeting, the Treasurer shall present a draft budget for the succeeding year to the Executive Board for review and revision as needed.

 

7.2  The Executive Board shall approve the budget for the succeeding year at its December meeting.

 

8.0  Library Operations.

8.1  Only members in good standing may check out books and videos.

 

8.2  A member in good standing may check out a maximum of two books and two videos per month.

 

8.3  A member may not check out additional library materials if he has unreturned materials.

 

8.4  Consecutive checking out of the same library materials is prohibited.

 

8.5  A fine of $2.00 per item with no monthly accrual thereafter shall be assessed for overdue library materials.

 

8.6  A member with overdue library materials must return all library materials before his membership is renewed.

 

8.7  Each librarian will maintain a list of members who have overdue materials and make this list available on each calendar quarter to the Executive
Board.

 

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8.8  If the book and/or video library are not available at any meeting, members may return the materials to any Executive Board member.

 

8.9  Members are to replace or pay for any lost library materials.

 

9.0  Publications content.

9.1  Monthly Newsletter.

 

9.1.1       Message from the President

 

9.1.2       List of new members

 

9.1.3       Show and Tell photographs

 

9.1.4       Announcement of coming program

 

9.1.5       Articles of interest

 

9.2  Membership book

9.2.1       Contains membership list as of a date established each year by the Executive Board and other data as specified by the Executive Board.

 

9.2.2       Supplemental membership list(s) may be published as needed.

 

9.3  Website

9.3.1       Website is maintained and updated on a monthly basis.

 

9.3.2       Content is determined by members of the Publications Committee with oversight by the Executive Board.

 

10.0        Advertising Revenues

The Treasurer shall invoice advertisers for all ads placed in the Newsletter, collect all revenues therefrom and provide the advertisers with a receipt for their payments.

 

11.0        Political Support and Involvement.

 

 

The Club will not involve itself in any political cause, campaign, or activity. It will not support of oppose any candidate for any political office.

 

12.0        Identification and control of Club Property.

All property owned by the Club shall be inventoried and the inventory shall be controlled and maintained by the Club Treasurer.

Page 6 of 7.

 

Record Keeping and Archives.

12.1    Historical Record.

The Executive Board shall appoint a Club historian who shall create and maintain a historical record of the Club and its activities to include past members of its Executive Board, members who have achieved lifetime member status, all past winners of the Woodworker of the Year and Golden Hammer award, and significant events.

 

12.2    Corporate Records

The Club Treasurer shall establish and maintain Club corporate records to include its articles of incorporation, its Texas tax identification number, its employee identification number, its consent to action, and its Texas franchise tax exemption. The treasurer shall also file the necessary annual reports to the appropriate governmental agencies.

 

12.2.2 The Club Treasurer shall make available the Club’s financial report to its members on a monthly basis.

 

12.3.3 Minutes. The Club Secretary shall maintain a Club minutes book which will contain all relevant information discussed during the meetings of the Executive Board. This minute’s book shall be made available to any Club member who wishes to examine it

 

13.0        Publicity and Recruiting.

The Executive Board shall establish and maintain an active recruitment program throughout the year to include informational packets for visitors, publish brochures, place paid advertisements, create flyers, and sponsor programs in conjunction with other organizations and participate in local area events.

 

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Previous copy of of Standing Rules adopted April 2007

 

Standing Rules are those rules that relate to the details of the administration of The Woodworkers Club of Houston, Texas, Inc., hereinafter referred to as the Club, and are not part of any parliamentary procedures. The Club’s Executive Board has adopted the following Standing Rules effective August13, 2011 and hereby rescinds the Standing Rules that were adopted in April, 2007.

      1.0   Development.

The Executive Board shall develop and approve Standing Rules of the Club as required. Club approval shall be sought when such approval is required by the Club’s Bylaws 

2.0  Membership Applications and Information. 

2.1  Prospective members must complete a membership application. In completing this application, a prospective member must provide his or her name, mailing address, and primary telephone number. 

2.2  The Club may also request additional information, such as email address, specific woodworking interests, etc. as desired. 

2.3  The Club’s Treasurer and Membership Committee shall work together to assure that membership information is updated monthly. All member information shall be held in accordance with the Club’s privacy policy. 

3.0  Dues. 

3.1  The Executive Board has established $24.00 as the Club’s annual dues which the Club membership approved December, 2006. This amount applies to all renewing members, other than Lifetime Achievement members who pay no dues 

3.2  Prorating of dues may be adjusted by the Executive board to meet special circumstances. 

3.3  Dues for new members joining after January 31st shall be prorated according to the following schedule: 

                                           MONTH             DUES

                                                February           $22.00

                                                March               $20.00

                                                April                 $18.00

                                                May                  $16.00

                                                June                 $14.00

                                                July                  $12.00

                                                August              $10.00

                                                September        $8.00

                                                October             $6.00

                                                November         $4.00

                                                December         $2.00

4.0  Club Meetings.

4.1  The Executive Board has established that the regular meetings of the Club shall be held on the second Saturday of each month from 9:00 am to 11:30 am at the Bayland Community Center, 6400 Bissonnet, Houston, TX 77074.

4.2  In the event the Community Center is not available, the President shall select an alternative location and notify the Club members at the meeting prior to the use of the alternative location.

5.0  Meetings of the Executive Board.

5.1  Meetings of the Executive Board shall be held on the second Saturday of each month at the Bayland Community Center, 6400 Bissonnet, Houston, TX 77074 following the regular meeting of the Club.

5.2  In the event the Community Center is not available, the President shall select an alternative location and so notify the Board members at the meeting prior to the use of the alternative location.

6.0  Committee Structure and Activities.

The Executive Board has determined the structure and activities for seven Club committees and a Panel of Judges. These are:

6.1  Library Committee. The Library Committee shall be comprised of the book and video librarians and chaired by a member of the Executive Board. It shall:

      6.1.1       Have complete listings of the current book and video libraries and select volumes of each at each monthly meeting of the Club.

      6.1.2       Maintain and update each library’s collection to insure recent releases and current information is available to club members.                                                                                                   

      6.1.3       Maintain records to reflect those Club members who have checked out books and/or videos and those Club members who have books and/or videos yet to be returned

      6.1.4       Collect fines on overdue videos and/or books., forward these funds to the treasurer at the conclusion of each Club meeting, and assure that the member receives a receipt

      6.1.5       Perform other duties as directed by the Executive Board.

6.2  Refreshments committee. The Refreshment Committee shall:

6.2.1       Have sufficient refreshments available at each monthly meeting of the Club and other meetings as directed by the Executive Board.

6.2.2       Submit requests for funds to the Treasurer in time to insure that adequate refreshment supplies are on hand.

6.2.3       Perform other duties as directed by the Executive Board.

6.3  Publications Committee. The Clubs official publication is its newsletter. The Club also publishes a membership book, maintains a website, and occasionally publishes flyers, posters, and produces multimedia presentations. The Publications Committee is comprised of the Webmaster, and the Publications Director. The Publications Committee may utilize the services of a contract newsletter editor. The contract newsletter editor, if any, shall also be consulted on and informed of all actions affecting their responsibility. The Publications committee shall:

6.3.1       Be responsible for publishing the newsletter, maintaining and updating the website, publishing the membership book, and publishing other information for or about the club.

6.3.2       Make recommendations to the Executive Board for website, newsletter and membership book, and all other Club publications content and emphasis.

6.3.3       Perform other duties as directed by the Executive Board.

6.4  Membership Committee. The Membership Committee shall:

6.4.1       Produce and have available at each regular Club meeting a name badge for each Club member.

6.4.2       Have designated Club members act as greeters to welcome guests to each regular Club meeting

                                     6.4.3       Provide each guest with information about the club.

6.4.4       Perform other duties as directed by the Executive Committee.

6.5  Nominating Committee.

The Nominating Committee shall be formed and function as described in the Club’s Bylaws.

6.6  Raffle Committee. The Raffle Committee shall:

6.6.1       Be responsible for operating and maintaining the silent auction and raffle...

6.6.2       Submit requests for funds to the treasurer in time to insure the purchase of items for the raffle and door prize(s) if any

6.6.3       Forward all income from the raffle and silent auction to the Treasurer at the conclusion of each Club meeting and receive a receipt.

6.6.4       Perform other duties as directed by the Executive Board.

6.7  Technology Committee. The Technology Committee shall:

6.7.1       Provide the Club with the necessary electronic equipment, accessories, information, and knowledge to assist in the presentations and demonstrations of programs and events.

6.7.2       Advise the Executive Board of new products, services, equipment and other developments that could benefit the Club.

6.7.3       Maintain all records of electronic equipment to include brand names, model numbers and serial numbers, and provide the Treasurer with all such information.

6.7.4       Assist and advise the Publications Committee and Club members who want to use the Club’s electronic equipment to produce presentations and/or programs.

6.7.5       Perform other duties as directed by the Executive Board

6.8  Woodworker of the Year Panel of Judges.

This panel shall normally be comprised of the three previous winners of the Woodworker of the Year award. In the event of a repeat winner or vacancy on the panel, the President shall appoint, with approval of the Executive board, judge(s) as needed. The Woodworker of the Year Panel shall:

                                     6.8.1       Nominate candidates based upon participation in the Club’s Show and Tell programs.

6.8.2        Present the candidates to the Club membership in the December Newsletter and at the December meeting and solicit additional nominees from the floor.

6.8.3       At the Club’s December meeting, post a list of all Club members nominated for the Woodworker of the Year award and provide other information useful to Club members either for making nominations from the floor or for voting, based on participation in the Club’s Show and Tell Program.

6.8.4       Prepare ballots and conduct an election at the December Club meeting. Ballots shall be collected and counted by the Committee and the winner shall be announced at the Club’s January meeting by the President.

7.0  Club Budget.

7.1  At the November meeting, the Treasurer shall present a draft budget for the succeeding year to the Executive Board for review and revision as needed.

7.2  The Executive Board shall approve the budget for the succeeding year at its December meeting.

8.0  Library Operations.

  8.1  Only members in good standing may check out books and videos.

  8.2  A member in good standing may check out a maximum of two books and two videos per month.

  8.3  A member may not check out additional library materials if he has unreturned materials.

  8.4  Consecutive checking out of the same library materials is prohibited.

  8.5  A fine of $2.00 per item with no monthly accrual thereafter shall be assessed for overdue library materials.

  8.6  A member with overdue library materials must return all library materials before his membership is renewed.

  8.7  Each librarian will maintain a list of members who have overdue materials and make this list available on each calendar quarter to the Executive Board.

                                        8.8  If the book and/or video library are not available at any meeting, members may return the materials to any Executive Board member. 

  8.9  Members are to replace or pay for any lost library materials.

9.0  Publications content.

9.1  Monthly Newsletter.

9.1.1       Message from the President

9.1.2       List of new members

9.1.3       Show and Tell photographs

9.1.4       Announcement of coming program

9.1.5       Articles of interest

9.2  Membership book

    9.2.1       Contains membership list as of a date established each year by the Executive Board and other data as specified by the Executive Board.

              9.2.2       Supplemental membership list(s) may be published as needed.

   9.3     Website

9.3.1       Website is maintained and updated on a monthly basis.

9.3.2       Content is determined by members of the Publications Committee with oversight by the Executive Board.

10.0        Advertising Revenues

The Treasurer shall invoice advertisers for all ads placed in the Newsletter, collect all revenues therefrom and provide the advertisers with a receipt for their payments.

11.0        Political Support and Involvement.

The Club will not involve itself in any political cause, campaign, or activity. It will not support of oppose any candidate for any political office.

12.0        Identification and control of Club Property.

All property owned by the Club shall be inventoried and the inventory shall be controlled and maintained by the Club Treasurer.                                                                                                                                 

                                                                                                                  Record Keeping and Archives.

12.1    Historical Record.

The Executive Board shall appoint a Club historian who shall create and maintain a historical record of the Club and its activities to include past members of its Executive Board, members who have achieved lifetime member status, all past winners of the Woodworker of the Year and Golden Hammer award, and significant events.

12.2    Corporate Records

The Club Treasurer shall establish and maintain Club corporate records to include its articles of incorporation, its Texas tax identification number, its employee identification number, its consent to action, and its Texas franchise tax exemption. The treasurer shall also file the necessary annual reports to the appropriate governmental agencies.

12.2.2 The Club Treasurer shall make available the Club’s financial report to its members on a monthly basis.

12.3.3 Minutes. The Club Secretary shall maintain a Club minutes book which will contain all relevant information discussed during the meetings of the Executive Board. This minute’s book shall be made available to any Club member who wishes to examine it

13.0        Publicity and Recruiting.

The Executive Board shall establish and maintain an active recruitment program throughout the year to include informational packets for visitors, publish brochures, place paid advertisements, create flyers, and sponsor programs in conjunction with other organizations and participate in local area events. 

 

                                                                                                      Roslyn G. Hager,  President  

                                                                                                      (original signed by R.G.Hager)

                                                                                    Date            August 13, 2011

 

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